EHO Kitchen Records Checklist

A practical organisation and availability guide for reviewing the records your operation keeps. It does not guarantee an inspection outcome or replace your food-safety system.

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Scope varies. Records an officer may ask about will depend on your operation and food-safety procedures. Use this as an organisation prompt, not a definitive list of requirements.

This checklist is not an EHO approval, a guarantee of compliance or inspection outcomes, or a replacement for a food-safety management system or professional advice. Consult current authoritative guidance and a qualified adviser where appropriate.

Daily checks and monitoring

Opening and closing checks used by your operation, with dates and completion or exception notes.
Temperature records for relevant equipment, with readings and any follow-up recorded under your procedure.
Cleaning schedules or records your business uses, including notes on missed work and completion.

People and responsibilities

Staff training or instruction records kept by your business, with dates and relevant details.
Records showing who completed, checked or reviewed routine tasks, where your process requires this.
Current contact or escalation information for the people responsible for follow-up.

Issues, corrective action and review

Notes of faults, incidents or readings needing attention and the action taken or assigned.
Evidence of follow-up and review, including items that remain open and how they were handed over.
A clear explanation of how your team manages corrections or gaps without obscuring the original record.

Make records findable

Group current records by date, area or equipment using names your team recognises.
Know where any paper, digital or supplier records are stored and who can retrieve them.
Check that the person on duty knows how to locate records and who to contact if something is unavailable.

Records to locate / follow-up owner:

EHO kitchen records checklist

Daily checks and monitoring

People and responsibilities

Issues, corrective action and review

Make records findable